Entry-Level Project Coordinator

Position Summary

Join 5614 Marketing’s dynamic team as an Entry-Level Project Coordinator and kickstart your career in experiential marketing. In this 1-year hybrid contract role (with potential to convert to full-time), you’ll assist in planning, executing, and closing a variety of marketing projects – from exciting sampling events and brand activations to innovative experiential campaigns. You will be at the heart of our project operations, coordinating meetings, maintaining project documentation, tracking progress against timelines, and ensuring clear communication with all stakeholders. If you’re an organized, proactive team player who isn’t afraid to roll up your sleeves (sometimes on weekends or during U.S. travel) to help create unforgettable brand experiences, we want to hear from you!

About 5614 Marketing

5614 Marketing is a Denver-based full-service marketing agency specializing in experiential, digital, and traditional marketing services. Founded in 2015, we pride ourselves on bringing brands to life with creative, consumer-focused campaigns that drive real connections. Our mission is to provide businesses with creative and effective marketing solutions that help them stand out, ensuring they have an impactful presence in today’s marketplace . We strive to craft thought-provoking, customized campaigns that not only get our clients noticed but also build meaningful relationships with their audiences.

Core Values: At 5614 Marketing, our culture is driven by a few key values that guide everything we do:

• Creativity & Innovation: We embrace bold ideas and out-of-the-box thinking to produce marketing campaigns that are powerful and unforgettable. Every project is an opportunity to wow audiences with fresh, engaging experiences.
• Collaboration & Community: “It’s the people who make everything possible.” We believe our dedicated team, our innovative clients, and the communities we engage are the core of our success. We work together, support each other, and build authentic connections in every project.
• Agility & Adaptability: Marketing moves fast – and so do we. Our agile approach means we adapt quickly to changing needs, stay flexible, and always keep projects on track without compromising quality.
• Impact & Results: We are results-driven and focused on creating an impact. From large-scale brand activations to local sampling events, we design every initiative with purpose – to ensure a lasting impression that meets our clients’ goals.
• Integrity & Passion: We do the right thing, deliver on our promises, and pour genuine passion into our work. We love what we do, and that enthusiasm shines through in every campaign, big or small.

Success Looks Like

What does it mean to shine in this role? Success in the Project Coordinator position will be measured by outcomes and the value you add to projects:

• Seamless Project Execution: Marketing events and activations run smoothly from kickoff to wrap-up. You’ve coordinated all the moving parts so well that projects are delivered on time and on budget, with any hiccups handled proactively.
• Organized Documentation: All project documents – timelines, schedules, contact lists, recaps – are up-to-date, accurate, and accessible. Stakeholders always have the information they need at their fingertips, thanks to your attention to detail.
• Effective Communication: Teams and clients stay informed and engaged. Meeting agendas and notes are clear, action items are followed up, and no one is left wondering about project status. Your communication skills result in fewer misunderstandings and a cohesive effort among everyone involved.
• Happy Stakeholders: We hear positive feedback from both clients and internal team members about your work. Clients feel supported and confident that their brand activations are in good hands, and your teammates appreciate your reliability and can-do attitude.
• Continuous Improvement: You’re not just completing tasks – you’re also suggesting ways to do things better. Whether it’s a new way to track event logistics or a creative idea to engage attendees, your contributions help elevate the quality of our projects (and show that you’re ready for that full-time spot!).

Objectives (Key Responsibilities)

As an Entry-Level Project Coordinator, your day-to-day objectives will center on keeping our projects organized and on target. You will:

• Coordinate Project Activities: Support the planning, setup, and execution of marketing projects (sampling events, brand activations, experiential campaigns). This includes scheduling and facilitating project meetings, preparing agendas, and documenting meeting minutes with clear action items.
• Maintain Documentation: Keep comprehensive project documentation and records. You’ll update timelines, task trackers, and status reports, ensuring that project plans are clearly documented from kickoff through completion.
• Track Progress & Deadlines: Monitor project timelines and milestones closely. You will track deliverables, send friendly reminders to team members about upcoming deadlines, and help ensure no task falls through the cracks during a campaign.
• Stakeholder Communication: Act as a communication hub for the project. You’ll liaise with internal teams (accounts, creative, field staff) and external stakeholders (clients, vendors, venue contacts) to convey updates, clarify requirements, and gather information. Your role is to make sure everyone stays aligned and informed.
• Logistics & Event Support: Assist with logistical planning for events and activations. This might involve coordinating travel arrangements, shipping promotional materials, scheduling brand ambassador staffing, or preparing on-site kits. You should be ready to provide on-site support during events (including some weekends), ensuring everything runs to plan and stepping in to help wherever needed.
• Project Close-out: Help with closing projects on a high note. You’ll collect feedback from team members and clients, compile results (attendance numbers, social media impact, etc.), and assist in creating wrap-up reports or case studies. Learning from each project is key, and you’ll play a part in documenting lessons learned to inform future efforts.

Competencies (Skills & Attributes)

We’re looking for a highly organized, energetic individual who can wear many hats and thrive in a creative agency environment. Key competencies include:

• Organizational Wizardry: You have excellent time-management and organizational skills. Juggling multiple projects, tasks, and deadlines comes naturally to you, and you have systems to keep everything on track.
• Communication & People Skills: Exceptional written and verbal communication skills are a must. You know how to tailor your message to your audience – whether you’re drafting a clear status email to a client or rallying an internal team in a meeting. You’re friendly, professional, and comfortable communicating with all levels of stakeholders.
• Attention to Detail: No detail is too small. You take pride in catching errors, double-checking facts, and keeping accurate records. This detail-orientation ensures events and projects go off without a hitch (and if there’s a typo in a event invite or a missing piece of equipment, you’ll spot it!).
• Problem-Solving & Adaptability: When challenges arise (and they will), you stay cool and resourceful. You can think on your feet to resolve scheduling conflicts, supply snafus, or last-minute client requests. Flexibility is in your nature – you adapt to change and find solutions, keeping the project moving forward.
• Team Collaboration: You work well in a team-focused, collaborative setting. You’re ready to assist colleagues, share information, and step up to ensure team success. At the same time, you’re a self-starter who can take initiative and work independently when needed.
• Tech Savvy: Proficiency in standard office and collaboration tools (Microsoft Office, Google Workspace) is expected. Experience with project management software (e.g., Asana, Trello, or Monday.com) or collaboration platforms (Slack, MS Teams) is a plus. You’re quick to learn new tools and use technology to work smarter.
• Passion for Marketing: You have a genuine interest in marketing, events, and branding. Your enthusiasm for the industry means you approach tasks with curiosity and creativity. You care about the success of the campaign and the client’s brand as much as the process to get there.
• Reliability & Professionalism: Stakeholders can count on you. You meet your commitments, show up prepared, and maintain a positive, professional demeanor – whether you’re in the office, on a client call, or running around at an event.

Education and Experience

• Experience: 0–2 years of experience in project coordination, event coordination, or administrative support (entry-level applicants and recent grads are welcome!). Internship or volunteer experience in marketing events, brand activations, or related projects is a big plus and should be highlighted.
• Knowledge: Familiarity with experiential marketing or event management is advantageous. If you’ve helped organize campus events, promotions, or any project with multiple deliverables, tell us about it. Basic understanding of project management principles or tools will help you ramp up quickly.
• Certifications: Not required, but any training or certification in project management (for example, CAPM) or event planning will make you stand out. Continuous learning is part of our culture – we value team members who seek to grow their skills.

Physical Requirements

This role combines typical office work with on-site event support. Candidates should be prepared for the following physical requirements:

• Travel & Mobility: Ability to travel within the U.S. for occasional events or client meetings. You should have the flexibility to fly or drive to event locations (all travel is planned in advance and expenses are covered). A valid driver’s license and ability to commute in the Denver area for local events are required.
• Schedule Flexibility: Willingness to work some evenings or weekends when events are scheduled. (Don’t worry – we prioritize work-life balance, but during that big product launch on a Saturday, we’ll need you on deck.)
• Activity Level: On event days, expect to be active and on your feet for extended periods. You may be standing, walking, or coordinating setup/breakdown activities for several hours at a time. Comfortable shoes are a must!
• Lifting/Carrying: Ability to lift and carry materials up to ~25-30 pounds. You might be helping move boxes of promotional items, event signage, or setting up a tent at a sampling event. We won’t ask you to do anything unreasonable, but a basic level of physical stamina is important.
• Office Work: When not on-site at events, you’ll be working in a typical office (or home office) environment. This involves sitting at a computer, typing, and participating in virtual or in-person meetings. Reasonable accommodations can be made for any qualified candidate with disabilities.